Dental Practices · Administrative
AI that keeps the schedule full.
Recare that books itself. Hygiene reminders that cut no-shows. Treatment-plan follow-up that turns acceptance into appointments. Pre-authorization paperwork that stays current.
We do not have a roster of practice logos to show you. What we have is a model: start with one administrative workflow, project the time savings before we build anything, deliver in a fixed sprint, and stay accountable after launch.
Based in Canada? Government programs may be able to offset the cost — see Grant-Backed AI →
Scope & compliance
ReadyIQ automates administrative front-office workflows only — recare and recall scheduling, hygiene reminders, treatment-plan follow-up logistics, insurance pre-authorization paperwork, and no-show reduction. We do notaccess clinical records, charts, or protected health information (PHI) without your practice's explicit compliance sign-off and a documented data-handling agreement. We make no clinical, diagnostic, or treatment claims. Every engagement is PHIPA / HIPAA-aware, and data boundaries are reviewed with your compliance lead before any build begins.
Where we focus
The administrative work pulling your front desk under
Each of these is a documented, solvable problem. The question is which one to address first.
Recare and recall scheduling falls behind
Patients due for their next cleaning slip off the calendar when recall lives on a manual list. We build administrative recare workflows that surface who is due, send the outreach, and book the next visit — so the hygiene schedule stays full.
Hygiene reminders and no-shows leak revenue
Every empty hygiene chair is lost revenue, and reminder calls compete with the front desk's day. We build reminder and confirmation workflows that reduce no-shows and free staff from the phone — administrative cadence, not clinical decisions.
Treatment-plan follow-up stalls in the operatory
Accepted treatment plans go un-booked when follow-up depends on someone remembering. We build administrative follow-up workflows that track unscheduled treatment, prompt the outreach, and keep the next step visible — so case acceptance turns into booked appointments.
Insurance pre-authorization paperwork piles up
Assembling and submitting pre-authorization requests is repetitive administrative work. We build workflows that flag what needs pre-auth, assemble the paperwork from existing records, and keep submissions tracked — so the back office stays current.
Illustrative scenario
What this looks like for a single-location practice
A representative scenario, not a specific client. It shows how the engagement model applies to a common administrative pain point.
Illustrative · Representative, not a specific client
A single-location practice with two hygienists relies on a manual recall list to bring patients back for cleanings. When the front desk gets busy, the list goes un-worked — hygiene chairs sit empty and patients drift past their recare interval without a reminder.
We start with the recare and reminder workflow — administrative only, no clinical data. Map it. Identify which scheduling and recall fields already exist in the practice management system. Estimate the front-desk hours spent on the list and the revenue lost to open hygiene slots. If the math holds, we build: an automated recare queue that surfaces who is due, drafts the outreach, and sends appointment reminders to cut no-shows.
The engagement runs 6 weeks at a fixed price, with data boundaries reviewed by your compliance lead first. After launch, hygiene chairs stay booked and the front desk works a clean queue instead of a paper list.
Dental workflow
The administrative workflow we automate for you
Four front-office stages — recall through follow-up — mapped and automated. Administrative only.
How we work
The ReadyIQ model for dental front offices
Four commitments that apply to every engagement. Operational, not aspirational.
One workflow first
We start with the administrative process costing your practice the most time — usually recall scheduling or reminders. Map it, estimate the savings, get your sign-off before we build anything.
ROI before you pay
Before the sprint begins, you see a documented estimate: front-desk and treatment-coordinator hours per month, at your blended rate. If the numbers do not add up, we say so.
Fixed sprint, known cost
The engagement runs 4–8 weeks at a fixed price. No open-ended retainers. You know the cost before we start.
Post-build monitoring
After launch, we monitor for drift and exceptions. Automations break when source systems change. We stay on it so your team does not have to.
Deliverables
What every engagement includes
Fixed scope means a defined list. Here is what you receive.
- Process map with time-per-step and automation opportunity scoring (administrative workflows only)
- Built and tested automations deployed to your environment
- Exception-handling logic and alerting for edge cases
- Data-handling boundaries documented and reviewed with your compliance lead (PHIPA / HIPAA-aware)
- Runbook: what each automation does, how to monitor it, what to do when it flags
- Training session for your front-desk and treatment-coordination team
- 30-day post-launch monitoring window
Canadian grant angle
Federal, provincial, and regional programs may offset part of the cost of an administrative engagement like this for a Canadian practice. Eligibility, amounts, and timing are determined by the program administrator — not by us, and we will never promise an approval. What we do: scope the work first, and if a program plausibly fits, structure the deliverables so the paperwork is clean.
See how Grant-Backed AI worksStart here
See what AI is worth to your practice
The free scorecard takes 5 minutes. It identifies which administrative workflows in your practice have the highest automation potential — and gives you a concrete starting point.
No commitment. The discovery call is 30 minutes. If the ROI math does not work, we will say so.