Financial Planners & Advisory Practices
AI that gives advisors their time back.
Onboarding that collects data once. Meeting prep packaged automatically. Review cadence that never slips. Compliance records that file themselves at the point of work.
We do not have a roster of advisory logos to show you. What we have is a model: start with one workflow, project the time savings before we build anything, deliver in a fixed sprint, and stay accountable after launch.
Based in Canada? Government programs may be able to offset the cost — see Grant-Backed AI →
Where we focus
The front-office work pulling advisors away from clients
Each of these is a documented, solvable problem. The question is which one to address first.
Client onboarding is a paperwork marathon
New-client intake, KYC, and suitability forms get re-keyed across multiple systems. We build intake workflows that collect the data once, populate your forms, and flag what's missing — so onboarding moves at the client's pace, not your admin queue's.
Meeting prep and summaries eat advisor hours
Pulling account data, prior notes, and talking points before every review takes time advisors should spend with clients. We assemble the prep package automatically and draft the post-meeting summary so you confirm, not compose.
Review-meeting cadence slips through the cracks
Annual reviews, suitability refreshes, and check-in reminders depend on someone remembering. We build cadence tracking that surfaces who is due, sends the outreach, and logs the touchpoint — so no client quietly goes a year without contact.
Compliance documentation is reconstructed after the fact
Advisor record-keeping obligations mean the paper trail has to exist when you need it. We build workflows that capture and file the right documentation at the point of work — consistent records, ready for review, without the end-of-quarter scramble.
Illustrative scenario
What this looks like for a solo or small advisory practice
A representative scenario, not a specific client. It shows how the engagement model applies to a common pain point.
Illustrative · Representative, not a specific client
A two-advisor planning practice serves roughly 180 households. Onboarding a new client means collecting KYC details, suitability information, and signatures, then re-keying the same data into the CRM, the custodian portal, and the financial-plan template. Each onboarding takes the admin lead several hours spread over a week of follow-up.
We start with the onboarding workflow. Map it. Identify where the same data is entered more than once. Estimate the hours that can be cut. If the math holds, we build: a single intake that populates the downstream systems, an outstanding-items tracker that chases missing documents automatically, and a checklist that confirms compliance records exist before the file is marked complete.
The engagement runs 6 weeks at a fixed price. After launch, the admin lead reviews complete files instead of assembling them, and advisors spend the reclaimed hours in front of clients.
Advisory workflow
The workflow we automate for you
From first contact to review cadence — the four stages we map and automate.
How we work
The ReadyIQ model for advisory practices
Four commitments that apply to every engagement. Operational, not aspirational.
One workflow first
We start with the process costing your practice the most time — usually onboarding or meeting prep. Map it, estimate the savings, get your sign-off before we build anything.
ROI before you pay
Before the sprint begins, you see a documented estimate: advisor and admin hours per month, at your blended rate. If the numbers do not add up, we say so.
Fixed sprint, known cost
The engagement runs 4–8 weeks at a fixed price. No open-ended retainers. You know the cost before we start.
Post-build monitoring
After launch, we monitor for drift and exceptions. Automations break when source systems change. We stay on it so your team does not have to.
Deliverables
What every engagement includes
Fixed scope means a defined list. Here is what you receive.
- Process map with time-per-step and automation opportunity scoring
- Built and tested automations deployed to your environment
- Exception-handling logic and alerting for edge cases
- Compliance-aware record capture and filing at the point of work (PIPEDA / advisor record-keeping)
- Runbook: what each automation does, how to monitor it, what to do when it flags
- Training session for your advisory and operations team
- 30-day post-launch monitoring window
Canadian grant angle
Federal, provincial, and regional programs may offset part of the cost of an engagement like this for a Canadian advisory practice. Eligibility, amounts, and timing are determined by the program administrator — not by us, and we will never promise an approval. What we do: scope the work first, and if a program plausibly fits, structure the deliverables so the paperwork is clean.
See how Grant-Backed AI worksStart here
See what AI is worth to your practice
The free scorecard takes 5 minutes. It identifies which workflows in your practice have the highest automation potential — and gives you a concrete starting point.
No commitment. The discovery call is 30 minutes. If the ROI math does not work, we will say so.